Information Notice on the Processing of Personal Data
Synqed Inc., with registered offices at 550 Reserve Street, Suite 190 and 250, Southlake, TX 76092, USA (“Data Controller”), in its capacity as Data Controller, informs you, pursuant to applicable data protection laws including the General Data Protection Regulation (EU) 2016/679 (“GDPR”), that your personal data will be processed in accordance with this Privacy Policy.
1. Subject Matter of Processing
The Data Controller may process personal and identifying information including, but not limited to:
- First and last name
- Company name
- Mailing address
- Tax identification number
- Telephone number
- Email address
- Banking and payment information
- Insurance-related information
Such information is collected when:
- Entering into a contract with the Data Controller
- Requesting products or services
- Engaging in pre-contractual discussions
- Communicating with the Data Controller regarding its services
2. Purpose of Processing
A. Service-Related Purposes
Your personal data may be processed without your explicit consent where necessary to:
- Enter into and perform contractual obligations
- Provide requested products and services
- Fulfill pre-contractual obligations
- Comply with legal, tax, accounting, insurance, and regulatory requirements
- Meet obligations imposed by governmental authorities
- Establish, exercise, or defend legal claims
B. Marketing Purposes
Subject to your explicit consent, your personal data may be processed to:
- Send newsletters and promotional communications
- Share information about products, services, and events
- Conduct customer satisfaction surveys
- Deliver marketing and advertising materials via email, telephone, SMS, or postal mail
Where permitted by applicable law, the Data Controller may send communications regarding products or services similar to those you have previously purchased or requested, unless you opt out.
3. Methods of Processing
Personal data may be processed through:
- Collection and recording
- Organization and storage
- Consultation and analysis
- Updating and modification
- Retrieval and use
- Transmission and disclosure
- Restriction, deletion, or destruction
Processing may occur using paper-based, electronic, or automated systems.
Data Retention
Personal data will be retained:
- For the duration necessary to fulfill contractual and legal obligations
- For up to ten (10) years after termination of the business relationship for service-related purposes
- For up to two (2) years from collection for marketing purposes, unless consent is withdrawn earlier
4. Access to Personal Data
Your personal data may be accessed by:
- Employees and authorized personnel of the Data Controller
- Group companies affiliated with the Data Controller
- External service providers acting on behalf of the Data Controller, including:
- Professional advisors
- Financial institutions
- Insurance providers
- Marketing agencies
- Event organizers
- Logistics providers
- Training organizations
- IT and hosting providers
These parties process personal data only as required to perform their services and in compliance with applicable data protection laws.
5. Disclosure of Data
The Data Controller may disclose personal data where required by law or necessary for contractual obligations, including disclosure to:
- Regulatory authorities
- Courts and judicial bodies
- Government agencies
- Financial institutions
- Insurance providers
Personal data will not be sold or publicly disclosed.
6. International Data Transfers
Personal data may be stored and processed on servers operated by the Data Controller or its service providers.
Where personal data is transferred outside the European Economic Area (EEA), the Data Controller will implement appropriate safeguards, including:
- Standard Contractual Clauses approved by the European Commission
- Other lawful transfer mechanisms recognized under applicable data protection laws
7. Provision of Personal Data
Providing personal data for service-related purposes is necessary to establish and maintain the business relationship.
Failure to provide required information may prevent the Data Controller from:
- Providing services
- Entering into contracts
- Complying with legal obligations
Providing personal data for marketing purposes is entirely voluntary. You may withdraw consent at any time without affecting your ability to receive services.
8. Your Rights
Under applicable data protection laws, including GDPR, you have the right to:
Access
Request confirmation as to whether personal data concerning you is being processed and obtain a copy of that data.
Rectification
Request correction of inaccurate or incomplete personal data.
Erasure
Request deletion of your personal data where legally applicable.
Restriction
Request restriction of processing under certain circumstances.
Data Portability
Receive your personal data in a structured, commonly used format and transfer it to another controller where technically feasible.
Objection
Object to processing based on legitimate interests or for direct marketing purposes.
Withdraw Consent
Withdraw consent at any time where processing is based on consent.
Lodge a Complaint
File a complaint with the relevant supervisory authority if you believe your data protection rights have been violated.
9. Exercising Your Rights
To exercise any of your rights or make inquiries regarding this Privacy Policy, please contact:
Email: privacy@synqed.com
Postal Address:
Synqed Inc.
550 Reserve Street, Suite 190 and 250
Southlake, TX 76092
United States
10. Data Controller
Synqed Inc.
550 Reserve Street, Suite 190 and 250
Southlake, TX 76092
United States
The Data Controller maintains an up-to-date record of authorized personnel and data processors involved in the processing of personal data.